Memphis, TN

Spring Scrapbooking Retreat

March 9 - 12, 2023

VFW #7175, Millington, TN

 

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An annual crafting retreat to raise money for the non-profit organization, Cystic Fibrosis Foundation, in hopes that one day soon CF will stand for Cure Found!

 

The following details will introduce you to our crop and why we do what we do. Scrapping for a Cure events are a little different from your typical crops. ALL proceeds go to Cystic Fibrosis Foundation. All workers are volunteers who donate their time, money, and energy to the success of these events. The success of the event also rests with our amazing sponsors. We rely heavily on donations for our event food, supplies, door prizes, auction items, and participant gifts. And ultimately the success of our fundraising is because of our generous participants. We have raised over $70,000 for CFF over the past 10 years because of the dedication and generosity of everyone that supports our events.

Scrapping for a Cure's Mission is to create HOPE for those with Cystic Fibrosis through creative memory keeping. All of our proceeds go directly to the Cystic Fibrosis Foundation to help to develop new medical treatments and to find a cure for CF.

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2023 Memphis SFAC - Information

DATES & TIMES

47+ hours of crafting time!  The cropping area will be locked overnight so participants are welcome to leave crafting supplies at their table. 

  • Thu, March 9, 2023      2pm - *10pm+ (early birds enter at Noon - extra 2 hrs!)

  • Fri, March 10, 2023       8am - *10pm+

  • Sat, March 11, 2023       8am - *10pm+

  • Sun, March 12, 2023     10am - 3pm

* Daily hours may be extended depending on business at the VFW grill. If they are open late, so are we!

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REGISTRATION: (Link at bottom of page)

  • All 4 days -- 6ft table: $180 

WHAT IS INCLUDED IN THE PRICING     

  • Crafting space (6ft rectangle table)

  • 47+ hrs of crafting!! (4 full days of fun)

  • Goody bags: each participant will receive a goody bag that they can personalize with goodies from sponsors, donors, and vendors.

  • Door prizes

  • Raffle

  • Meals provided: Thu dinner, Fri lunch, Sat dinner, and Sun brunch                     

  • Free snacks, waters, and coffee. Sodas for purchase                                                                         

  • Free Make-n-Takes offered by vendors and SFAC

  • Vendor classes/workshops (for minimal fee payable to respective vendors)

  • Mini-class sponsored by SFAC

  • Games, Contests, and Prizes​

SEATING

  • Seats are individual 6' rectangle tables. If you are crafting with a group, please indicate that on your registration form. We try our hardest to make sure you are all seated together.

  • Electricity is provided. We can't guarantee that the electrical plug will be at your exact table, so we recommend you bring a long extension cord and power strip just in case.

  • We also highly recommend bringing additional lighting to make sure you are comfortable during your 47hrs+ of crafting. 

REGISTRATION

Registration for this crop is now open. Earlybird registration ENDS 12/30/22!! All registration ends 3/1/23 Registration form can be found at  the bottom of this page!

 

Seating is limited, so we recommend you register as soon as you know you will be able to attend. Your seat is not reserved until we have received a registration form and the attendee fee.

  • EARLY BIRD SPECIAL: (Ends December 31, 2022)

    • Participants that register and pay by Dec 31, 2022 will be considered an early bird for our spring event. Early Birds get a few extra perks. 

      • Come in 2 extra hours early on Thursday (come at Noon instead of 2pm).

      • Free event t-shirt

      • Name is entered into our ‘Early Bird’ drawing. 2 lucky winners will each get a special gift valued at $50!

 

  • REGULAR REGISTRATION: (January 1, 2023 - March 1, 2023)

​Registration forms and payment options can be found at the bottom of this page. If you need to cancel after registering, please refer to our cancellation policy to cover these details. If you have a large group that wants to sit near each other, please let us know and we will try our best. As the crop fills up, we may not be able to accommodate all group requests. If this is the case, we will let the group know (group contact person) ahead of time.

 

MEALS/BEVERAGES

  • Provided meals include Thursday dinner, Friday lunch, Saturday dinner, and Sunday brunch. The famouse VFW Steak Night option for dinner will be announced closer to event time.

  • Attendees are in charge of their other meals -- VFW Grille onsite for convenience

  • A special afternoon snack will be provided each day. 

  • We will have a 'community snack table' for everyone to bring snack items to share.

  • Unlimited bottled water and coffee will be set up at the snack table for all participants. Sodas are available for a small donation.

  • We will NOT have refrigerator access, so feel free to bring a SMALL cooler for any special dietary requirements you may have.

  • No OUTSIDE alcoholic beverages permitted. You will be able to purchase alcoholic beverages from the VFW bar/grill only.

  • Attendees can eat at our select dining areas or at their crafting tables.

HOTEL ACCOMODATIONS

We are in the process of reserving blocks of rooms

at a reduced price at nearby hotels. Once that information

is available we will make the announcement. 

 

DRESS ATTIRE

The dress is casual! Bring options for both cool and warm. Layers are optimal due to lack of control over venue temperatures. Although not required: For Friday, we are encouraging costume day to go along with our "Down on the Farm" theme. For Saturday, we are encouraging participants to wear their SFAC 2023 T-Shirts.

 

VENDORS

Several vendors will be onsite throughout the event for your convenience providing supplies for your projects. Make sure you check with the vendors at the beginning of the crop about payment methods.  Our vendors also provide us with classes and free make & takes. Don’t miss out on the cool projects at each of their booths.

 

CLASSES 

Our vendors offer amazing classes each year! Most of these classes do require a small fee. The vendors will contact participants as classes are ready for registration. All class registrations/payments will be handled by the teacher.

We will also have classes provided by our volunteers that will be free to the participants. Registration for the free classes will open by the beginning of February 2023. We encourage you to sign up ahead of time for any classes you are interested in. Seating is limited and is based on a first come first serve basis. If any seats are still available the day of the event, then signups will be offered at the event. Please do not rely on this option if you really desire to take a certain class. Classes can fill fast. Donations are always accepted at these classes.

GAMES, CONTESTS, AND ACTIVITIES - Join us for a weekend of fun!

  • Games: Participants will get the opportunity to join in on Friday night themed games to win some prizes, along with a few games that will be played on the other days as well. All participation is optional.

  • Silent Auction: We will have our silent auction items posted on Facebook from March 1- March 10th. Silent Auction will end Friday March 10th  at 9pm. If you would like to donate something to the silent auction, please contact us at scrapping4acure@gmail.com. We need to receive all silent auction donations by February 15, 2023.

  • Contests: We will be having a few contests throughout the event. These will include: Table Décor Contest, Costume Contest, & a Thank You Card Contest.  

    • Table Décor: Participants will have Thursday evening and Friday morning to decorate their table for our annual table décor contest. Friday afternoon we will judge the tables. Table décor needs to incorporate: Scrapping for a Cure, Cystic Fibrosis, and/or "Down on the Farm" Theme. Keep in mind that our cropping tables are 6’ circles. 

    • Costume Contest will be Friday evening, with judging held shortly after dinner. Costumes can be as simple or elaborate as you desire.

    • Thank You Cards can be made throughout the event (not beforehand), and judging will be held Saturday mid-day. The only requirement for the submitted cards is that they must fit inside a 5x7 envelope and must follow one of three sketches provided at the event. Participants can submit up to two different cards for the contest. After judging, the Thank You cards can be donated to SFAC and will be used to mail out to our sponsors and donors thanking them for their help with our event.

  • Make N Takes/Classes:  Participants will have the opportunity to participate in free make and takes provided by our vendors.  Scrapping for a Cure volunteers will also provide free make and takes and will also offer a free mini class. Vendors will host classes throughout the event for a small fee, and all class sign ups will be done through the instructor. Project examples and sign ups for these events/projects will be available closer to the event.

  • Raffle:  We will have multiple large Grand Prize Raffle items you may wish to compete for. The proceeds from the raffle are donated to CFF (Cystic Fibrosis Foundation) and all of the items are donated by our vendors and Sponsors. Tickets for the raffle items can be purchased at the event for $2/each, $10/6 tickets, or $20/13 tickets. Tickets can also be acquired by donating individually wrapped snacks or auction items. (max of 2 tickets through this method)  

OPTIONAL EXPENSES DURING THE EVENT

  • Vendor shopping

  • Silent Auction and Raffle (both online)

  • Classes – many will have payment options before event

  • Sodas available for purchase

 

Read details below
and then register using link at bottom of page

Early Bird Registion ends on

December 31, 2022

 

Regular Registration will run

Jan 1, 2023 thru March 1, 2023

                                     

If you have ANY questions about the registration process, let us know at scrapping4acure@gmail.com