Frequently Asked Questions

about 2020 SFAC Retreat

The following details will introduce you to our crop and guide you in how to better prepare yourself for the upcoming retreat. Taking time to prepare now, will help you make the most of your event time and can be a great stress reducer. If you can't find the answer you are looking for, just drop us a line at scrapping4acure@gmail.com

 

 

 

 

 

 

 

 

 

 

 

 

What is the Scrapping for a Cure retreat? 

Scrapping for a Cure (SFAC) is an annual 2-day crafting retreat held to promote awareness of and create hope for those with Cystic Fibrosis. All of our proceeds go to the Cystic Fibrosis Foundation. All committee members and staff work on a volunteer basis. Learn more about our beginnings here.    

 

LOCATION

     The Great Hall & Conference Center, 1900 S Germantown Rd, Germantown, TN 38138

  • Each attendee will get ½ of a 6’ round table (2/table). This will be our 2nd year for this table type and the vast majority was actually pleased with the seating. An advantage is you can easily access your carts and materials instead of them being almost behind/beside you as with a rectangular table.

  • Excellent lighting, both during the day and at night.

  • Wifi and electricity provided (bring your own cords)

  • We have a kitchen...with a coffee maker!

  • Vendors will have their own dedicated bay right there among all the attendees!

  • Covered drive entrance and an automatic door for unloading! 

  • Plenty of lighted parking in a safe neighborhood

  • Covered outdoor patio for your breaks or socializing

 

PRICING

    In-Person

  • 2 Day Pass:  $150 . . . . . . . . . . . . . . . . . . . . . Fri 8am-12am; Sat 7am-11pm (32 hrs)

  • 1 Day (Friday) Pass:  $90 . . . . . . . . . . . . . . . 8am-12am (16 hrs)

  • 1 Day (Saturday) Pass:  $90 . . . . . . . . . . . . . 7am-11pm (16 hrs)

Note: Due to attendee restrictions of the Great Hall, we will not be offering any other event ticket pricing this year.

 

    Virtual

  • $90/person for entire 2-day event

                                             

 What is included in pricing?

 

 

 

 

Optional expenses at the event:

  • Vendor shopping

  • Silent Auction and Raffle (both online)

  • Mystery Auction (in-person attendees)

  • Classes – many will have payment options before event

  • Sodas available for purchase

 

What are the hours of the event?

Friday, 5/1, 8 a.m. until midnight and Saturday 5/2, 7 a.m. until 11 p.m.

Where do I sleep?

We are currently working with local hotels (within 1 mile of event) to finalize contracts. We’ll let you know when done!

What will my table space be like?

This year, table space for each crafter will consist of 1/2 of a 6' round table (2 crafters/table). For those of you who have never cropped on a round table, the vast majority of past attendees said they actually liked them! With the side of the tables being open, it gives you much more room to store you carts and such for easy access while working

 

Will food be provided?

Yes, we will provide lunch and dinner on Friday and Saturday. However, due to COVID restrictions, we will not have any self-serve lines. Also, we ask that any snacks you bring be in sealed, individual packages. No homemade foods, please.  Breakfast will be on your own. Note that many attendees take advantage of the breakfast bars at their hotel. SFAC will provide free waters and coffee at all times and will have sodas for sale.

 

Will I be able to sit with my friends?

We will have tables set in groups/rows so our crafters can sit with their friends, however, this option is a first come first serve basis. As the crop fills up, we may not be able to accommodate all group requests. If this is the case, we will let the group know ahead of time.

 

Will there be a place to purchase supplies?

Yes, we will have vendors set up to supply you with scrapbook and quilting products during most of the event. Our vendors for 2020, so far, include Close to My Heart, Creative Memories, Kiwi Lane, and A Memory in Time Page Kits.  We will also have a variety of non-craft related vendors for short periods of time during the event.

 

Will I have access to Wi-Fi?

Absolutely! There will be free Wi-Fi at the Great Hall and in rooms at the hotels.

 

Will I have access to electricity?

We will have electricity running to all the tables throughout the venue. We try to accommodate all our attendee needs, but an outlet may not be right at your seat, so please bring an extension cord and power strip. 

 

Will there be classes or workshops?

Yes, most of our vendors will be offering custom classes, some live and some virtually. They will be sending out emails closer to the event sharing the sessions they will hold. Registration will be coordinated by each particular vendor.

 

Will there be an auction?

Yes, we hold a silent auction each year that is one of the highlights of the event. This year, we will be holding this auction virtually, rather than live in-person. If you know of a business that has products/services that would make good auction items, please let us know. We can give you a form to send to them or we can make the contact ourselves on your behalf. More information will be coming in early 2021.

 

What should I wear?

Comfy layers. The event hall is quite large, thus temperatures may vary, and each person has their own individual preference. Most crafters bring sweaters or light blankets if they are cold-natured. Keep in mind that Friday is our Harry Potter costume contest and Saturday is SFAC T-shirt spirit day.

 

What about music?

We insist that music be played via headphones only.

Why was quilting added to this event for 2020?

Scrapbooking is a method of preserving and presenting personal and family memories and history in a book-type format. Scrapbooking has been around for hundreds of years. It is what allows us to know where we came from while celebrating the milestones of our lives. Well, quilting is similar in nature, yet quilters make their memories with fabric. Surely you have family quilts that mean the world to us? Many say quilts and scrapbooks are some of the most valuable items in their lives...so why not combine these arts into one event!!!

 

How are a scrapbooking crop and a quilting bee similar?

Crops are essentially scrapbooking get-togethers that are great ways to share special time with friends while working on your various scrapbooking projects. Quilting bees consist of a group of women who, originally, got together out of necessity to create quilts for warmth, but today, women get together more for camaraderie and inspiration. This is true in both scrapbooking and quilting.

 

What is your cancellation policy?

We understand that, once we have received your payment, circumstances may arise that could prevent you from attending the 2021 Scrapping for a Cure Retreat.    We will make decisions on a case-by-case basis and will try our best to accommodate your situation.  

 

Our preferred method of handling cancellations is to either have a friend yours take your place OR have someone on our wait list that can come in your place. Exchange of payment will be between you and your replacement. If neither of the substitution options above is possible, here are the points of our standard cancellation policy:  

  • All cancellations must be made in writing (email).    

  • We cannot transfer registrations from one event year to another (unless there’s another pandemic!) :P

  • 2 months or more out from the scheduled event (2021 = up to 2/24/21) – Full refund minus $50 non-refundable cancellation fee.      

  • Within 2 months from event (2/25/21 and after), no refund given unless we have a paid substitution for your spot. 

  • There will be no refunds for no-shows.      

  • Returned checks will be charged a $25.00 fee and the check will need to be replaced with a money order.        

  • Payment of the full event fee is due to be considered registered for the event. If not, this may result in losing your space at the event in addition to the non-refundable deposit. 

HAVE FURTHER QUESTIONS? Please let us know at scrapping4acure@gmail.com

Hey!  Almost ALL of our event updates are posted on our Facebook page! Don't miss anything...Like our page here below!

In-Person Format:

  • Event t-shirts (if registered before 11/30/20), goody bags, and doorprizes.

  • ½ of a 6’ round table (2 people/table)

  • Wifi and electricity provided (bring your own cords)

  • Crafting vendors to have product and offer classes and make-n-takes

  • Virtual auction and raffle

  • Live mystery auction

  • Classes offered live and on Facebook

  • Make-n-Takes

  • Special Facebook page to share and connect during and after event

  • Hangouts on Zoom to connect In-Person and Virtual, participate in chats, games, challenges, and give-aways

  • Lunches, dinners, snacks, and waters are provided

  • Specialty non-crafting vendors

Virtual Format:

  • All done online using Zoom and Facebook

  • Event t-shirts (if registered before 11/30/20) and goody bags. Both will be mailed to participants prior to the event.

  • Doorprizes

  • Crafting vendors that will offer classes and make-n-takes virtually

  • Virtual auction and raffle

  • Classes offered online on Facebook during event

  • Make-n-Takes

  • Special Facebook page to share and connect during and after event

  • Hangouts on Zoom to connect In-Person and Virtual, participate in chats, games, challenges, and give-aways​

NOTE:  When COVID-19 so rudely dropped in on us this year, we unfortunately had to cancel our 2020 Scrapping for a Cure event. HOWEVER, plans are underway to make the 2021 event better than ever!

 

Due to COVID restrictions (at the time of this being released) being imposed by The Great Hall and the CDC, we will be making some changes to the 2021 event. Keep your fingers crossed that by event time we will get the “all clear” and can resume as we have in the past, but in the meantime, our main goal is to make sure our in-person attendees are as safe as possible and still have a grand time. Specific precautions being used will be posted closer to the event.

 

Both because we know some of you don’t feel comfortable being around a group of people in a public environment like this, and because of a limited maximum number of people that can now be in The Great Hall at one time, we will be offering both an “in-person” and a “virtual” version of the event for 2021.  Both will be addressed below.