Frequently Asked Questions

about 2020 SFAC Retreat

The following details will introduce you to our crop and guide you in how to better prepare yourself for the upcoming retreat. Taking time to prepare now, will help you make the most of your event time and can be a great stress reducer. If you can't find the answer you are looking for, just drop us a line at


What is the Scrapping for a Cure retreat? 

Scrapping for a Cure (SFAC) is an annual 2-day crafting retreat held to promote awareness of and create hope for those with Cystic Fibrosis. All of our proceeds go to the Cystic Fibrosis Foundation. All committee members and staff work on a volunteer basis. Learn more about our beginnings here.    


Why was quilting added to this event for 2020?

Scrapbooking is a method of preserving and presenting personal and family memories and history in a book-type format. Scrapbooking has been around for hundreds of years. It is what allows us to know where we came from while celebrating the milestones of our lives. Well, quilting is similar in nature, yet quilters make their memories with fabric. Surely you have family quilts that mean the world to us? Many say quilts and scrapbooks are some of the most valuable items in their why not combine these arts into one event!!!


How are a scrapbooking crop and a quilting bee similar?

Crops are essentially scrapbooking get-togethers that are great ways to share special time with friends while working on your various scrapbooking projects. Quilting bees consist of a group of women who, originally, got together out of necessity to create quilts for warmth, but today, women get together more for camaraderie and inspiration. This is true in both scrapbooking and quilting.                                              


What if I don't scrapbook or quilt?

No worries. We welcome all crafters, knitting, sewing, etc.


What is included in event pricing:

  • Goody bag

  • Lunch and dinner both Friday and Saturday

  • Snacks & bottled water

  • Make ’n takes

  • Door prizes

  • ½ of a 6ft round table (2/people per table)

  • Variety of vendors


Optional expenses at the event:

  • Vendor shopping

  • Silent Auction

  • Tickets for raffle

  • Additional spa options at event (massages)

  • Classes offered by vendors

  • Sodas available for purchase


What are the hours of the event?

Friday, 5/1, 8 a.m. until midnight and Saturday 5/2, 7 a.m. until 11 p.m.


Where do I sleep?

We will have 2 local hotels under contract for attendees for 2020. Please note that because May is the busiest month in the Memphis area for hotels, there will be slight increase in pricing and an earlier booking deadline! If you plan on staying in one of hotels, PLEASE make your reservation as soon as possible!


  • Holiday Inn Express, 7784 Wolf Trail Cove, Germantown, TN 38138        

       (Street is at the red light by Chick-fil-A)

  • Rate per night is $139 rate (plus taxes).

  • Deadline for rate and availability is 3/25/20

  • Double Queen (always taken first so booked quickly) and King available.

  • Free hot breakfast and free WiFi

  • Only 1/2 mile from The Great Hall

  • Call hotel directly at 901-309-6700 and mention group code: SFC, OR reserve online HERE. (be sure to include dates and group code: SFC)


  • Hampton Inn - Germantown, 1680 S Germantown Rd., Germantown, Tennessee, 38138

    • $129 room rate (plus taxes)

    • Deadline for rate and availability is 4/1/20.

    • Register using Hampton Inn's provided link HERE.

    • Walking distance to Great Hall

    • Full hot breakfast! Free WiFi.

    • New Thornwood shopping center, located next door to hotel, opening Winter 2018

    • Pet friendly (cannot bring pets to the event, however)




What will my table space be like?

This year, table space for each crafter will consist of 1/2 of a 6' round table (2 crafters/table). For those of you who have never cropped on a round table, the vast majority of 2019 attendees said they actually liked them! With the side of the tables being open, it gives you much more room to store you carts and such for easy access while working.


Will food be provided?

Yes, we will provide lunch and dinner on Friday and Saturday. Breakfast will be on your own, however some attendees usually bring snacks that breakfast oriented. Also, if you stay in the Hampton Inn, they offer a fantastic HOT breakfast! SFAC will provide free waters and coffee at all times and will have sodas for sale.


Will I be able to sit with my friends?

We will have tables set in groups/rows so our crafters can sit with their friends, however, this option is a first come first serve basis. As the crop fills up, we may not be able to accommodate all group requests. If this is the case, we will let the group know ahead of time.


Will there be a place to purchase supplies?

Yes, we will have vendors set up to supply you with scrapbook and quilting products during most of the event. Our vendors for 2020, so far, include Close to My Heart, Creative Memories, and Kiwi Lane.  We will also have a variety of non-craft related vendors for short periods of time during the event.


Will I have access to Wi-Fi?

Absolutely! There will be free Wi-Fi at the Great Hall and in rooms at the hotels.


Will I have access to electricity?

We will have electricity running to all the tables throughout the venue. We try to accommodate all our attendee needs, but an outlet may not be right at your seat, so please bring an extension cord and power strip. 


Will there be classes or workshops?

Yes, most of our vendors will be offering custom classes. They will be sending out emails closer to the event sharing the sessions they will hold. Registration will be coordinated by each particular vendor.


Will there be an auction?

Yes, we hold a silent auction each year. It is one of the highlights of the event. If you know of a business that has products/services that would make good auction items, please let us know. We can give you a form to send to them or we can make the contact ourselves on your behalf. More information will be coming in early 2020.


What should I wear?

Comfy layers. The event hall is quite large, thus temperatures may vary, and each person has their own individual preference. Most crafters bring sweaters or light blankets if they are cold-natured. Keep in mind that Friday is our costume contest and Saturday is SFAC T-shirt spirit night.


What about music?

We insist that music be played via headphones only.


What is your cancellation policy?

We understand that, once we have received your payment, circumstances may arise that could prevent you from attending the 2020 Scrapping for a Cure Retreat.    We will make decisions on a case-by-case basis and will try our best to accommodate your situation.  


Our preferred method of handling cancellations is to either have a friend yours take your place OR have someone on our wait list that can come in your place. Exchange of payment will be between you and your replacement. If neither of the substitution options above is possible, here are the points of our standard cancellation policy:  

  • All cancellations must be made in writing (email).    

  • We cannot transfer registrations from one event year to another.  

  • 2 months or more out from the scheduled event (2020 = up to 3/1/20) – Full refund minus $50 non-refundable cancellation fee.      

  • Within 2 months from event (3/2/20 and after), no refund given unless we have a paid substitution for your spot. 

  • There will be no refunds for no-shows.      

  • Returned checks will be charged a $25.00 fee and the check will need to be replaced with a money order.    

  • Payment of the full event fee is due to be considered registered for the event. If not, this may result in losing your space at the event in addition to the non-refundable deposit. 

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